Your organisation must ensure that all hazards/risks have been identified, and assess the work-related health and safety risks. It has to eliminate or minimise risks to health and safety caused by the hazard. It shall have a simple Hazard/Risk register that is kept up to date and communicated to Workers/contractors.
Your organisation must provide ways to report and investigate incidents as well as to identify root causes and addressed in a timely manner. This includes incidents in your organisation’s premises involving Workers, Volunteers, Contractors, Visitors and the public. All major incidents must be reported to the Health and Safety advisor or supervisor as soon as practically possible. The aim of incident management is to identify and implement remedial actions to prevent the incident from happening again. If a worker is injured, your organisation must ensure that injured Workers are properly cared for after a workplace accident or injury.
This would predominantly be fire or medical emergencies during normal use of the facilities. Fire safety signage must be clearly displayed. Evacuation procedure and assembly points are visible. First Aid Kits are kept up to date. Your organisation needs to regularly test the effectiveness of the evacuation process by conducting trial evacuations once every 6 months.
Permit to work for high risk work on site have to be approved by the organisation. All the necessary hazard/risk management must be in place as the work may pose risk to workers and vice versa.
There must be a discussion of health and safety matters at least monthly. All formal discussions must be documented in the form of minutes, which must be kept. All the actions must be reviewed and completed.
Action taken by Your organisation to manage health and safety through the actions set out above focuses mainly on reactive continuous improvement, it is therefore important that all corrective actions raised are effectively implemented in a timely manner. Proactive continuous improvement can be achieved by the organization through regular reviews and audits of Health & Safety processes.
Your organisation must consult and co-ordinate with other organisations where they also have duties under HSWA in relation to the same task or activity. This consultation and co-ordination needs to start in the planning stage and focus on identifying and reducing/eliminating risk.